Quarterly Accountable Plan Reimbursement Chart - Excel

Quarterly Accountable Plan Reimbursement Tracker (Excel)
Stay compliant. Stay organized. Stay audit-ready.
 
The Quarterly Accountable Plan Reimbursement Tracker is a simple, easy-to-use Excel chart designed to help business owners accurately track reimbursable expenses under an Accountable Plan — without spreadsheets getting messy or reimbursements being missed.
 
This tracker helps ensure reimbursements are properly documented, reasonable, and compliant with IRS Accountable Plan requirements, making it easier to support non-taxable reimbursements and maintain clean records year-round.
 
What This Tracker Does:
✔ Tracks reimbursable expenses by quarter
✔ Organizes expenses by category (mileage, home office, meals, cell phone, supplies, etc.)
✔ Calculates quarterly reimbursement totals automatically
✔ Provides a clear summary to support payroll or reimbursement payments
✔ Helps maintain IRS-compliant substantiation records
 
Why You Need This:
Under IRS Accountable Plan rules, reimbursements must be:
Ordinary and necessary
Properly substantiated
Paid within a reasonable timeframe
 
This tracker helps you:
Avoid missing reimbursements
Keep documentation organized
Support non-taxable reimbursements
Simplify year-end and payroll reporting
 
Who This Is For:
Small business owners
LLCs and S-Corporations
Businesses using an Accountable Plan
Owners reimbursing themselves for business expenses
 
What’s Included
📊 Excel reimbursement tracking chart
📅 Quarterly structure for easy reporting
✏️ Fully editable and reusable each year
💻 Compatible with Excel and most spreadsheet software
 
Important Disclaimer
This tracker is for organizational and educational purposes only and does not constitute tax or legal advice. Users are responsible for ensuring compliance with IRS rules and maintaining proper documentation.
 
Instant Digital Download:
✔ Download immediately after purchase
✔ No subscription required
✔ Use for multiple years